LNHA HOUSING PROGRAMS POLICIES & PROCEDURES MANUAL

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    Chapter 1. INTRODUCTION AND AUTHORITY

  1. 1. MISSION STATEMENT
  2. 2. AUTHORIZING LUMMI NATION RESOLUTIONS

    Chapter 2. LNHA HOUSING PROGRAM ADMISSIONS

  1. 1. INTRODUCTION
  2. 2. Eligibility For Housing Assistance
    1. A. Family Composition
      1. 1) Definition of Family
      2. 2) Definition of Indian Family
      3. 3) Head of Household
    2. B. Income Limitations
      1. 1) Maximum Income
      2. 2) Estimating Income
      3. 3) Exception to the Maximum Income Limits
      4. 4) Income Sufficient to Comply with Program Requirements
      5. 5) Calculation of Income
    3. C. Homes Receiving Assistance Under Other Programs Funded by the United States Department of Housing and Urban Development (HUD)
    4. D. Income Verification
    5. E. Additional Criteria for Assistance
      1. 1) Social Security Card Requirements
      2. 2) Proof of Tribal Enrollment
      3. 3) Outstanding Debts
    6. F. Restrictions on Assistance to Non-United States Citizens
    7. G. Additional Requirements
      1. 1) Marriage license,
      2. 2) Proof of custody of minor children,
      3. 3) Authorization for the Release of Information/Privacy Act:
      4. 4) Consent to verification of any existing financial judgments, fines, or utility charges that are unpaid and outstanding.
  3. 3. RECEIPT OF APPLICATIONS AND DETERMINATION OF ELIGIBILITY AND SUITABILITY
    1. A. Applicant Responsibilities
    2. B. Submission of Applications
      1. 1) In Person Submission of Applications
      2. 2) Online Submission of Applications
      3. 3) Incomplete Applications
      4. 4) Completed Applications
    3. C. Secondary Review of Applications
      1. 1) Applications Determined Incomplete by Secondary Review
      2. 2) Applications Determined Complete by Secondary Review
      3. 3) Special Provisions for the Down Payment/Mortgage Assistance Program ("DPMAP")
    4. D. Eligibility Determination of Completed Applications
      1. 1) Eligible
      2. 2) Ineligible
    5. E. Waiting List Administration
      1. 1) Updating Applications
      2. 2) Updating Members of the Household
      3. 3) Suspending Taking of Applications
    6. F. Order of Selection for Units Not on Lands Held in Trust by the United States Government for the Benefit of Individual Indians
      1. 1) Generally
      2. 2) Disability
      3. 3) LNHA Point System
    7. G. Determination of Suitability
      1. 1) Factors for Suitability Screening
      2. 2) Determination of Unsuitability
      3. 3) Responsibility of Selected Applicants
      4. 4) Notification of Selected Applicants
      5. 5) Transition from Applicant to Participant
  4. 4. INCOME ELIGIBILITY
    1. A. Rental Program
      1. 1) Income in Relation to Median
      2. 2) Income in Relation to Utility Costs
    2. B. NAHASDA-funded Programs
      1. 1) Income in Relation to Median
      2. 2) Income in Relation to Utility and Maintenance Costs
    3. C. Time at Which Income Eligibility is Determined
  5. 5. LIMITATIONS ON OCCUPATION OF HOMES WITHIN THE LOW-INCOME HOUSING TAX CREDIT PROJECT
  6. 6. FAILURE TO MEET MEMBERSHIP CRITERIA
  7. 7. UNIT SIZE
    1. A. Overcrowding
    2. B. Children of Different Genders
    3. C. Adult Children Named Within an Application
    4. D. Adult Children With Families
    5. E. Policy on Acceptable Proof of Custody for Housing Eligibility
      1. 1) Purpose:
      2. 2) Policy Statement:
      3. 3) Procedures:
      4. 4) Verification Process:
      5. 5) Points Allocation:
      6. 6) Regular Reviews:
      7. 7) Misuse and Penalties:
  8. 8. MISCELLANEOUS
    1. A. Receipt of Policies and Procedures and Public Access to Policies
    2. B. Counting of Time
    3. C. File Confidentiality
    4. D. Forum Selection
    5. E. Choice of Law
    6. F. Joint and Several Liability of Household Members
    7. G. Severability

    Chapter 3. RULES FOR OCCUPANCY AND TERMINATION PROCEDURES

  1. 1. EXECUTION OF AGREEMENT
  2. 2. CHANGES, MODIFICATIONS & AMENDMENTS
  3. 3. TERMINATION OF AGREEMENT
    1. A. Termination by Participant
    2. B. Termination by LNHA
      1. 1) Grounds for Termination
      2. 2) Notice of Non-Compliance
      3. 3) Failure to Cure Non-Compliance
  4. 4. VIOLATIONS OF THE LEASE OR LNHA POLICIES
    1. A. Suspension of Account for Termination of Lease
    2. B. Responsibility for Amounts Due While Account is in Suspension for Termination
  5. 5. RULES OF OCCUPANCY
    1. A. Applicability
    2. B. LNHA Security
    3. C. Determinations by the LNHA Executive Director
    4. D. Illegal Drugs
      1. 1) Standard for Testing
    5. E. Drug Testing – Annual Or Random
    6. F. Smoking Limitations and Use of Marijuana or Marijuana-related Products
      1. 1) Indoor Smoking and Vaping Prohibition:
      2. 2) Outdoor Smoking and Vaping Prohibition:
      3. 3) Prohibition on Marijuana Production and Paraphernalia:
      4. 4) Behavioral Prohibitions While Under Influence:
      5. 5) Enforcement and Penalties:
    7. G. Prohibition of Subleasing
    8. H. Damage to the Unit
      1. 1) Investigation of Damage
      2. 2) Determination of Responsibility
      3. 3) Threshold for Termination
      4. 4) Repeated Damage and Accountability
      5. 5) Notice and Opportunity to Cure
      6. 6) Enforcement and Legal Action
    9. I. Public Disturbance
      1. 1) Prohibited Conduct
      2. 2) Investigation Process
      3. 3) Notification and Documentation
      4. 4) Opportunity to Cure
      5. 5) Termination Procedures
      6. 6) Legal Consequences
    10. J. Criminal Charges
      1. 1) Termination for Criminal Activity
      2. 2) Investigation and Notification Process
      3. 3) Procedural Follow-Up
      4. 4) Opportunity to Contest
      5. 5) Termination Proceedings
      6. 6) Additional Guidance
    11. K. Addition of New Household Members
    12. L. Failure to Timely Report Changes in Income or Household Composition
    13. M. Use of the Unit as a Business Location
      1. 1) Non-Disruption of Residential Nature:
      2. 2) No Permanent Structural Changes:
      3. 3) Income Generated from Business Proceeds:
    14. N. Modifications to the Unit
    15. O. Violation of Right to Quiet Enjoyment and other Legally Prohibited Acts
    16. P. Pets
      1. 1) Right to Disallow Pets:
      2. 2) Prohibited Animals:
      3. 3) Pet Registration
      4. 4) Spaying and Neutering
      5. 5) Nonrefundable Pet Fee
      6. 6) Limit on Pets
      7. 7) Compliance with Lummi Code of Laws
      8. 8) Access for LNHA Employees
      9. 9) Americans with Disabilities Act (ADA) Disclosure
    17. Q. Failure to Maintain Utilities
      1. 1) Responsibility for Damages Due to Utility Disconnection
    18. R. Automobiles
      1. 1) Vehicle Definition
      2. 2) Vehicle Registration Requirement
      3. 3) Vehicle Condition Requirement
      4. 4) Parking Restrictions
      5. 5) Removal of Abandoned Vehicles
    19. S. Insurance
      1. 1) LNHA Insurance on the Structure of the Home
      2. 2) Participant's Responsibility for Insuring Personal Property
      3. 3) Requirement for Prompt Reporting of Damage by Participant
    20. T. Sex Offender Visitation
      1. 1) First Incident:
      2. 2) Subsequent Incidents:
    21. U. Health and Safety Guidelines
      1. 1) House Guidelines
      2. 2) Yard Guidelines
      3. 3) Failure to Maintain Yard
  6. 6. SPECIAL PROVISIONS FOR NON-INDIANS PARTICIPATING IN THE RENTAL PROGRAM BY VIRTUE OF THEIR CUSTODY OVER A MINOR CHILD WHO IS AN ENROLLED MEMBER OF THE LUMMI NATION.
    1. A. Custody Changes
    2. B. Orders of Protection and Relocation
      1. 1) Documentation Requirements:
      2. 2) Support Services:
  7. 7. OCCUPANCY ON BEHALF OF AT RISK PERSONS, VULNERABLE ADULTS, PERSONS IN NEED OF CARE.
    1. A. Qualified Individuals
      1. 1) Definition and Eligibility:
      2. 2) Caregiver Support:
    2. B. Caregiver Responsibilities
      1. 1) Qualifications:
      2. 2) Duties and Responsibilities:
      3. 3) Termination of Services:
      4. 4) Notification Requirements:
  8. 8. MANDATORY TERMINATION
    1. A. Principal Residence Requirement
    2. B. Abandonment
    3. C. Methamphetamine
    4. D. Criminal Activity
      1. 1) Authority
      2. 2) Standard of Proof
      3. 3) Definition of Criminal Activities
  9. 9. MAINTENANCE
    1. A. Rental Program
    2. B. Homeownership Program
      1. 1) Homebuyer Responsibilities
      2. 2) Failure to Perform Maintenance
      3. 3) LNHA Performance of Maintenance
      4. 4) Failure to Reimburse LNHA
  10. 10. RENTAL PROGRAM SECURITY DEPOSIT
    1. A. Retention of Security Deposit
    2. B. Return of Unused Security Deposit
    3. C. Actual Costs Less than Original Estimate
    4. D. Actual Costs Exceeding the Original Estimate
  11. 11. CERTIFICATION
    1. A. Annual Certification
      1. 1) Notice of Required Certification
      2. 2) Consequences of Failure to Timely Certify or Submission of Inaccurate Information
    2. B. Interim Recertification
      1. 1) Adjustments to Participant’s Payments
      2. 2) Zero Income
  12. 12. BASIC UTILITY CHARGE
    1. A. Minimum Rent Charge (Administration Fee)
  13. 13. UTILITY ALLOWANCES
    1. A. Rental Program
      1. 1) Utility Payments
      2. 2) Water/Sewer
      3. 3) Propane
  14. 14. HOME INSPECTIONS
    1. A. Initial Inspections
      1. 1) Participants
      2. 2) Documentation of Conditions
    2. B. Regular Inspections
      1. 1) Frequency of Inspections
      2. 2) Notice & Entry
      3. 3) Failure to Appear at Inspections
      4. 4) Inspection Procedure
      5. 5) Deficiencies
      6. 6) Failure to Correct Deficiencies by the Follow-Up Inspection
      7. 7) Failure to Correct Deficiencies by the Second Follow-Up Inspection
    3. C. Interim Inspections
    4. D. Unscheduled Compliance and Emergency Inspections and Repairs
      1. 1) Emergency Inspections
      2. 2) Emergency Repairs
    5. E. Move-Out Inspection
  15. 15. STRUCTURAL MODIFICATION
    1. A. Applicability
    2. B. Rental Properties
    3. C. Homeownership Properties
      1. 1) Prior approval.
      2. 2) Consent.
      3. 3) Right of Refusal.
      4. 4) Standards for Construction & Building Compliance.
  16. 16. TRANSFER
    1. A. All Rental Units Located on Land Held in Trust by the U.S. Government for the Benefit of the Lummi Nation
      1. 1) Mandatory Transfer
      2. 2) Voluntary Transfer
  17. 17. SUCCESSORSHIP – Homeownership
    1. A. Purpose
    2. B. Terms used
    3. C. Process
      1. 1) Reporting of death.
      2. 2) Verification of parties.
      3. 3) Transfer
      4. 4) Life Estate
  18. 18. PAYMENTS AND COLLECTION
    1. A. Amount
      1. 1) Monthly Payments
      2. 2) Ceiling Payments
    2. B. Payments
      1. 1) Place of Payment
      2. 2) Due Date
      3. 3) Form of Payment
      4. 4) NSF Checks
      5. 5) Debit Card Chargeback
      6. 6) Payroll Deduction
    3. C. Payback Agreements
      1. 1) Terms of the Payback Agreement
      2. 2) Payback Agreements for LIBC Employees
      3. 3) Breach and Automatic Termination
  19. 19. DELINQUENCY AND TERMINATION
    1. A. Notice of Delinquency
    2. B. Termination
      1. 1) Account Delinquency
      2. 2) Termination for Non-Compliance
    3. C. Notice of Termination
      1. 1) Service
    4. D. Contents of the Notice of Termination
    5. E. Compliance with Lummi Nation Code of Laws
      1. 1) Jurisdiction and Scope:
      2. 2) Commencing Action:
      3. 3) Notification of Suit:
      4. 4) Date of Trial:
      5. 5) Defenses:
      6. 6) Applicable Law:
      7. 7) Nature of Judgment:
    6. F. Eviction Processing Fee
    7. G. Issuance of a Judgement by the Court
  20. 20. COUNSELING OPPORTUNITY
    1. A. Budget Counseling
    2. B. Compliance Counseling
    3. C. Attendance
      1. 1) Failure to Attend
      2. 2) Rescheduled Session
  21. 21. METHAMPHETAMINE REMEDIATION POLICY
    1. A. Applicability
    2. B. Screening and Testing
      1. 1) Preliminary Screening:
      2. 2) Conclusive Testing:
      3. 3) Quarantine and Decontamination:
    3. C. Reasonable Suspicion and Immediate Action
      1. 1) Inspection Upon Suspicion:
      2. 2) Refusal of Inspection:
      3. 3) Positive Screening:
      4. 4) Cooperation with Authorities:
      5. 5) Minor Children:
    4. D. Neighboring Units
      1. 1) Contamination of Neighboring Units:
      2. 2) Positive Screening in Neighboring Units:
    5. E. Compliance with Lummi Nation Code of Laws
      1. 1) Jurisdiction and Scope:
      2. 2) Notification and Eviction:
      3. 3) Protection of Residents:

    Chapter 4. HOMEOWNERSHIP ASSISTANCE PROGRAMS

  1. 1. DOWN PAYMENT AND MORTGAGE ASSISTANCE PROGRAM (“DPMAP”)
    1. A. Application
    2. B. Criteria for Assistance
      1. 1) Eligibility Criteria
      2. 2) Tribal Membership
      3. 3) Non-Native/Non-Tribal Member Exception
      4. 4) Income Requirements
      5. 5) Approval of Outside Financing
      6. 6) Terms of the Agreement
      7. 7) Lifetime Limit
      8. 8) Funding Disbursal Condition
      9. 9) Outstanding Debts
      10. 10) Use of Funds
      11. 11) Prospective Home Cost Limit
    3. C. Selection Procedure and Requirements
      1. 1) General Provision
      2. 2) Order of Selection
    4. D. Procedural Guidelines for the DPMAP
      1. 1) Group 1 (Purchase of Stick-Built or Modular Homes)
      2. 2) Group 2 (Mortgage Assistance Payments)
      3. 3) Group 3 (Non-NAHASDA Down Payment Assistance)
      4. 4) Group 4 (Non-NAHASDA Initial Occupancy Assistance / Handicap Access Assistance)
      5. 5) Group 5 (NAHASDA Delinquency Assistance / Non-NAHASDA Foreclosure Assistance)
  2. 2. HOMEOWNERSHIP IN-HOUSE FINANCING PROGRAM –Applicability
    1. A. Criteria for Assistance
      1. 1) General Eligibility
      2. 2) Tribal Enrollment
      3. 3) Income Requirements
      4. 4) Debt Status
    2. B. Selection Procedure and Requirements
      1. 1) Homeownership Waiting List Requirement
      2. 2) Family Size and Home Fit
      3. 3) Income Verification
      4. 4) Income Stability
      5. 5) Debt-to-Income Ratio:
      6. 6) Ability to Meet Financial Obligations
      7. 7) POLICY FOR APPLICANTS WITH PRIOR HISTORY WITH LNHA
      8. 8) POLICY FOR APPLICANTS WITHOUT PRIOR HISTORY WITH LNHA
    3. C. General Requirements for All Applicants
      1. 1) Order of Selection
      2. 2) LNHA Point System:
    4. D. Procedural Guidelines for the HIHFP
      1. 1) Group 1 – New Construction (Pilot Program – Two Recipients)
      2. 2) Group 2 – Rental to Homeownership
      3. 3) Group 3 – New Construction (Tribal Land)
  3. 3. OVER-INCOME REPAIR/REHAB LOANS
    1. A. Determination of Amount of Assistance
      1. 1) Non-NAHASDA Sources
      2. 2) Income Factor
      3. 3) Health & Safety Repairs
      4. 4) File Assignment:
      5. 5) Submission of Repair/Rehab Requests
      6. 6) Contractor Selection
      7. 7) Contract Issuance
    2. B. Description of Eligible Parties
      1. 1) Case-by-Case Selection
      2. 2) Proof of Income and Employment
      3. 3) Principal Place of Residence
      4. 4) Location
      5. 5) Repayment Eligibility
    3. C. Description of Assistance
      1. 1) Administrative Fee
      2. 2) Loan Term
      3. 3) Maximum Loan Amount
      4. 4) Payment to Contractors
      5. 5) Program Participation
    4. D. Terms of Agreement
      1. 1) Promissory Note
      2. 2) Payroll Deduction/Direct Deposit:
  4. 4. LNHA HUD 184 FINANCING – OVER-INCOME TRIBAL MEMBER PROGRAM (OITMP)
    1. A. Introduction
    2. B. Program Requirements
      1. 1) Loan Availability
      2. 2) Assistance Format
      3. 3) Property Criteria
      4. 4) New Construction Requirements
      5. 5) Down Payment Assistance
    3. C. Criteria for Assistance
      1. 1) General Eligibility
      2. 2) Tribal Enrollment
      3. 3) Proof of Income
      4. 4) Mortgage Affordability
      5. 5) Debt Status
      6. 6) Future Credit Worthiness
    4. D. Selection Procedure
      1. 1) Announcement of Program
      2. 2) Applicant Selection and Waiting List
    5. E. Terms of Agreement
      1. 1) Written Agreement
      2. 2) Payment to Seller
      3. 3) Property Ownership and Insurance
      4. 4) Loan Terms
      5. 5) Promissory Note
      6. 6) HUD 184 Loan Assumption
      7. 7) Successor Requirement
      8. 8) Principal Residence
      9. 9) Violation and Termination

    Chapter 5. REHABILITATION ASSISTANCE PROGRAM

  1. 1. APPLICABILITY
  2. 2. CRITERIA FOR ASSISTANCE
    1. A. Application Process
  3. 3. SELECTION PROCEDURE AND REQUIREMENTS
    1. A. General Provision
    2. B. Order of Selection
      1. 1) Applicants who have Received Prior Assistance
      2. 2) Order of Selection
  4. 4. PROCEDURAL GUIDELINES FOR REHABILITATION ASSISTANCE
    1. A. Determination of Amount of Assistance
    2. B. Frequency of Assistance
    3. C. Prioritization of Assistance
      1. 1) Combining Repairs
      2. 2) Refusal of Health and Safety Repairs
      3. 3) Termination Due to Economic Inefficiency
    4. D. Credit Counseling
    5. E. Verification of Attendance
  5. 5. DESCRIPTION OF RAP ASSISTANCE
    1. A. Program Parameters
      1. 1) Form of Assistance
      2. 2) Lifetime Award Limits
      3. 3) Determination of Lifetime Award Limits
  6. 6. TERMS OF THE AGREEMENT
    1. A. Required Terms and Conditions
      1. 1) Location Requirement
      2. 2) Principal Residence Requirement
      3. 3) Ownership Requirement
      4. 4) Grant Forgiveness
      5. 5) Early Sale or Transfer
      6. 6) Memorandum of Grant Agreement
      7. 7) Debt Satisfaction
      8. 8) Interest on Debts
      9. 9) Loss of Active Status
      10. 10) Death or Mental Incompetence
      11. 11) Medical Treatment Absence
  7. 7. WARRANTIES
    1. A. General Warranty
    2. B. Force Account Work
  8. 8. HOME REPLACEMENT
    1. A. Purpose
    2. B. Waiting List
      1. 1) Priority
      2. 2) Exceptional Circumstances
    3. C. Amount of Assistance
    4. D. Conditions of Assistance
      1. 1) Home Demolition
      2. 2) Sale of Home
      3. 3) Maintenance Responsibility
      4. 4) Permitting Process

    Chapter 6. TRANSFORMATIONAL WRAP-AROUND HOUSING PROGRAM

  1. 1. APPLICABILITY
  2. 2. DESCRIPTION OF PROGRAM
  3. 3. CRITERIA FOR ASSISTANCE
    1. A. Criteria
      1. 1) Lummi Nation Membership
      2. 2) Sponsorship by LIBC Program or Department
      3. 3) History of At-Risk Behaviors
      4. 4) Need for Supportive Environment
      5. 5) Screening for Honesty and Accountability
      6. 6) Compliance with Entry Guidelines
      7. 7) Recognition and Willingness to Address Problems
      8. 8) Background Check
      9. 9) Release of Information
      10. 10) No Pets Allowed
      11. 11) Urinalysis Requirement
      12. 12) Mental Health Assessment
      13. 13) Meeting with Service Providers
      14. 14) Household Composition
      15. 15) Single Adult Housing
      16. 16) No Overnight Guests
  4. 4. TRANSFORMATIONAL WRAP-AROUND PROGRAM PRIORITIES
  5. 5. SELECTION PROCEDURE AND REQUIREMENTS
    1. A. Written Commitment
    2. B. Failure to Submit Commitment
  6. 6. INCOME REQUIREMENTS
    1. A. Income Limits
  7. 7. EXECUTION OF AGREEMENT OF PARTICIPATION
  8. 8. TERMINATION OF PARTICIPATION AGREEMENT
    1. A. Termination by Participant
    2. B. Termination by LNHA
      1. 1) Written Termination Notice
      2. 2) Non-Compliance Consequences
      3. 3) Immediate Termination
      4. 4) Prohibition from LNHA Property
  9. 9. VIOLATIONS OF THE AGREEMENT OR TRANSFORMATIONAL WRAP-AROUND PROGRAM
    1. A. Development of a Corrective Plan
      1. 1) Collaboration Requirement
      2. 2) Plan Implementation
    2. B. Failure to Comply
      1. 1) Non-Cooperation
      2. 2) Violation of Plan Terms
    3. C. Serious Violations
      1. 1) Immediate Termination
      2. 2) Criteria for Serious Violations
  10. 10. RULES OF OCCUPANCY
    1. A. Illegal Drugs
      1. 1) Prohibition
      2. 2) Testing and Evidence
      3. 3) Appeal Process
      4. 4) Immediate Action
      5. 5) Notification
      6. 6) Quarantine and Decontamination
    2. B. Prohibition of Subleasing
      1. 1) Boarders and Subleasing
      2. 2) Overnight Guests
    3. C. Damage to the Unit
      1. 1) Responsibility for Actions
      2. 2) Extent of Damage
    4. D. Criminal Charges
      1. 1) Violent or Sex-Related Crimes
      2. 2) Burglary or Robbery
      3. 3) Theft-Related Offenses
      4. 4) Drug-Related Offenses
      5. 5) Domestic Violence and Child Abuse/Neglect
    5. E. Addition of New Household Members
      1. 1) Prohibition of Additions
      2. 2) Assessment of Initial Household Members
    6. F. Failure to Timely Report Changes in Income or Household Composition
    7. G. Use of the Unit as a Business
    8. H. Modifications to the Unit
    9. I. Violation of Right to Quiet Enjoyment and Other Legally Prohibited Acts
    10. J. Pets
    11. K. Failure to Maintain Utilities
      1. 1) Responsibility for Damages Due to Utility Disconnection
    12. L. Automobiles
      1. 1) Vehicle Definition
      2. 2) Vehicle Registration Requirement
      3. 3) Vehicle Condition Requirement
      4. 4) Parking Restrictions
      5. 5) Removal of Abandoned Vehicles
    13. M. Sex Offender Visitation
      1. 1) First Incident
      2. 2) Subsequent Incidents
    14. N. Health and Safety Guidelines
      1. 1) House Guidelines
      2. 2) Yard Guidelines
      3. 3) Failure to Maintain Yard
  11. 11. SPECIAL PROVISIONS FOR NON-INDIANS PARTICIPATING IN THE PROGRAM BY VIRTUE OF THEIR CUSTODY OVER A MINOR CHILD WHO IS AN ENROLLED MEMBER OF THE LUMMI NATION
    1. A. Custody Changes
    2. B. Orders of Protection and Relocation
      1. 1) Documentation Requirements
      2. 2) Support Services
  12. 12. MANDATORY TERMINATION
    1. A. Principal Residence Requirement
    2. B. Abandonment
    3. C. Methamphetamine
  13. 13. MAINTENANCE
    1. A. Participant Responsibilities
    2. B. LNHA Responsibilities
    3. C. Requesting Repairs
  14. 14. PROGRAM SECURITY DEPOSIT
    1. A. Retention of Security Deposit
    2. B. Return of Unused Security Deposit
    3. C. Actual Costs Less than Original Estimate
    4. D. Actual Costs Exceeding the Original Estimate
  15. 15. DURATION
  16. 16. CERTIFICATION
  17. 17. HOME INSPECTIONS
  18. 18. TERMS OF THE AGREEMENT
    1. A. Standard Terms
      1. 1) Sole Occupancy
      2. 2) Payment of Assistance
      3. 3) Housing Unit Entitlement
      4. 4) No Subletting or Leasing

    Chapter 7. SCHE’LANG’EN CROSSROADS HOUSING PROGRAM (“SCH”) TRANSFORMATIONAL WRAP-AROUND HOUSING

  1. 1. APPLICABILITY
  2. 2. DESCRIPTION OF PROGRAM
    1. A. Implementation of Recovery Tools
    2. B. Promotion of Cooperation and Teamwork
    3. C. Encouragement of Success in Life
  3. 3. PAYMENTS AND COLLECTION
  4. 4. CRITERIA FOR ASSISTANCE
    1. A. General Criteria
      1. 1) Lummi Nation Membership
      2. 2) Age Requirement for Children
      3. 3) LNHA Rental Program Waiting List
      4. 4) Outstanding Debt
      5. 5) Sponsorship
      6. 6) At-Risk Behaviors
      7. 7) Chemical Dependency Program
      8. 8) Background Check
      9. 9) Urinalysis Requirement
      10. 10) Mental Health Assessment
  5. 5. TRANSITIONAL LIVING HOUSING PRIORITIES
  6. 6. INCOME REQUIREMENTS
    1. A. Eligibility
  7. 7. PROCEDURAL GUIDELINES FOR THE TRANSITIONAL LIVING HOUSING PROGRAM
    1. A. General Guidelines
      1. 1) Supportive Community
      2. 2) Well-Briety Lifestyle
      3. 3) Compliance with Program Guidelines
      4. 4) Assessment Requirements
      5. 5) Legal Compliance
      6. 6) Compliance with Referral Requirements
      7. 7) Social History Assessment
      8. 8) Release of Information Forms
      9. 9) Screening for Honesty and Accountability
      10. 10) Addressing Defense Mechanisms
      11. 11) Overnight Guests Prohibition
      12. 12) No Pets Allowed
      13. 13) Weekly Home Visits
      14. 14) Adherence to House Rules
  8. 8. TERMINATION
    1. A. Violation of Rules of Occupancy
    2. B. Non-Compliance with Treatment Plans
    3. C. Violation of Procedural Guidelines
  9. 9. TERMS OF THE AGREEMENT

    Chapter 8. RENTAL ASSISTANCE PROGRAM

  1. 1. APPLICABILITY
  2. 2. DESCRIPTION OF PROGRAM
  3. 3. PAYMENTS AND COLLECTIONS
  4. 4. REQUIREMENTS FOR ASSISTANCE
    1. A. Participant Requirements and Terms of Agreement
      1. 1) No Outstanding Debts
      2. 2) Eligible Units
      3. 3) Written Agreement
      4. 4) Location
      5. 5) Principal Residence
      6. 6) Proof of Registration
      7. 7) Signatory Requirement
      8. 8) Direct Payments
      9. 9) Changing Rental Units
      10. 10) Termination of Tenancy
      11. 11) No Subletting
    2. B. Certification by LNHA Maintenance
    3. C. Agreement with Landlord
  5. 5. SELECTION PROCEDURE AND REQUIREMENTS
    1. A. General Provisions
    2. B. Order of Selection
    3. C. Acceptance Time Limit
  6. 6. INCOME REQUIREMENTS
  7. 7. PROCEDURAL GUIDELINES FOR THE RENTAL ASSISTANCE PROGRAM
    1. A. Amount of Assistance
      1. 1) Studio and One-Bedroom Units
      2. 2) Two-Bedroom Units
      3. 3) Units with Three or More Bedrooms
    2. B. Initiation of Assistance
    3. C. Denial and Termination of Assistance
      1. 1) Bedroom Size Limits
      2. 2) Ratio of Bedrooms to Occupants
      3. 3) Ratio of Assistance to Rent and Indians to Non-Indians
      4. 4) Non-Indian Participant’s Loss of Custody Over Enrolled Child
  8. 8. SPECIAL GUIDELINES FOR POST-SECONDARY EDUCATION
  9. 9. CERTIFICATION
  10. 10. STUDENT RENTAL ASSISTANCE
    1. A. Full-Time Enrollment
    2. B. Grade Point Average
    3. C. Financial Aid Award Letter
    4. D. Program of Study Progress
    5. E. Income Eligibility

    Chapter 9. EMERGENCY HOUSING ASSISTANCE

  1. 1. APPLICABILITY
  2. 2. DESCRIPTION OF THE PROGRAM
  3. 3. CRITERIA FOR ASSISTANCE
    1. A. Participant Requirements
      1. 1) Homeless Verification
      2. 2) Emergency Housing Application
      3. 3) Drug Testing
      4. 4) Background Checks
      5. 5) Eviction History
      6. 6) Outstanding Debts
      7. 7) Unit Occupation
    2. B. Certification by LNHA Maintenance
  4. 4. SELECTION PROCEDURE AND REQUIREMENTS
  5. 5. ASSISTANCE OFFERED
    1. A. First and Last Month's Rent Assistance
    2. B. Natural or Human Caused Disaster
    3. C. Assistance for Hotels

    Chapter 10. GRIEVANCES

  1. 1. PURPOSE
  2. 2. APPLICABILITY
  3. 3. INFORMAL GRIEVANCE RESOLUTION PROCEDURE
  4. 4. FORMAL GRIEVANCE HEARING
    1. A. Generally
    2. B. Process
      1. 1) Contents of the Grievance
      2. 2) Scheduling of the Formal Grievance Hearin
    3. C. Hearing Rights
      1. 1) Rights Prior to the Hearing
      2. 2) Rights at the Hearing
      3. 3) Failure to Appear
  5. 5. POST-HEARING PROCEDURES
    1. A. Issuance of Decision
    2. B. Finality of Decision
    3. C. Record Retention
  6. 6. MISCELLANEOUS PROVISIONS
    1. A. Confidentiality
    2. B. Non-Retaliation
    3. C. Amendments
    4. D. Severability

    Chapter 11. MAINTENANCE

  1. 1. INTRODUCTION
  2. 2. ORGINATION OF WORK ORDERS
    1. A. Procedure
      1. 1) Participants
      2. 2) LNHA Staff
      3. 3) Miscellaneous
    2. B. Approval and Denial
      1. 1) Denial
      2. 2) Approval
      3. 3) Procedure Following Approval
  3. 3. ASSIGNMENT OF WORK ORDERS
    1. A. Prioritization
      1. 1) Priority 1 - Emergency
      2. 2) Priority 2 - Urgent
      3. 3) Priority 3 - Vacancy Preparation
      4. 4) Priority 4 - Routine Maintenance
      5. 5) Priority 5 - Periodic Maintenance
      6. 6) Priority 6 - Special Projects
      7. 7) Yard Maintenance
  4. 4. DISCRETION OF THE PROJECT ADMINISTRATOR
  5. 5. COSTS
    1. A. General Maintenance and Repairs
    2. B. Yard Maintenance
    3. C. Calculation of Costs
    4. D. Notification of Costs
    5. E. Dispute of Costs
  6. 6. BREAK-IN & CRIMINAL MISCHIEF HARDSHIP
    1. A. Reporting Requirement
    2. B. Eligibility for Maintenance Repairs
    3. C. Conditions for Hardship Waiver
  7. 7. PAYMENTS
    1. A. Generally
    2. B. Time for Payment
      1. 1) Payback Agreements
      2. 0) Delinquencies

    Chapter 12. DEMOLITION OF LNHA UNITS

  1. 1. INTRODUCTION
    1. A. REASONS FOR DEMOLITION
      1. 1) Cost-Effectiveness
      2. 2) Condemnation
      3. 3) Health and Safety
      4. 4) Cultural or Historical Considerations
    2. B. PROCESS FOR DEMOLITION
      1. 1) Lawful Eviction
      2. 2) Memorandum by Executive Director
      3. 3) Legal Advisory
      4. 4) Board of Commissioners Approval
      5. 5) Notification to Tenant
      6. 6) Notification to LIBC and Tenant
      7. 7) LIBC Support
      8. 8) Submission to HUD
      9. 9) HUD Acknowledgment
      10. 10) Termination of BIA Lease Agreement

    Chapter 13. CONFLICT OF INTEREST POLICY IN IHBG HOUSING ASSISTANCE

  1. 1. APPLICATION OF REQUIREMENTS
  2. 2. APPLYING THE CONFLICT-OF-INTEREST REQUIREMENTS
    1. A. When a Conflict Exists
    2. B. Verifying the Possible Conflict of Interest
    3. C. Reporting the Conflict to HUD
    4. D. Disclosing the Conflict of Interest
  3. 3. EXCEPTIONS TO THE REQUIREMENTS
    1. A. Exceptions
    2. B. Public Disclosure
    3. C. Period of Record Retention
    4. D. Persons Qualified for Assistance
  4. 4. Conflict of Interest in the Use of LNHA Construction, Maintenance or Repair Services and/or Resources by LNHA Staff, Board Members, and/or Family Members
  5. 5. Conflict of Interest in Past Admissions

    Chapter 14. DEFINITIONS

  1. 1. AUTHORITY
  2. 2. DEFINITIONS
    1. A. Adjusted Income
      1. 1) Youths, Students, & Persons with Disabilities
      2. 2) Elderly & Disabled Families
      3. 3) Medical & Attendant Expenses
      4. 4) Childcare Expenses
      5. 5) Earned Income of Minors
      6. 6) Travel Expenses
    2. B. Affordable Housing
    3. C. Annual Income
    4. D. Income Exclusion
    5. E. Contractual Agreement
    6. F. Drug-Related Criminal Activity and Criminal Activity
    7. G. Down Payment/Mortgage Assistance Program ("DPMAP")
    8. H. Elderly Families
    9. I. Elderly Person
    10. J. Eligibility Date
    11. K. Family
    12. L. Homebuyer
    13. M. Homeless Family
    14. N. Immediate Family
    15. O. Income
    16. P. Indian
    17. Q. Indian Area
    18. R. Indian Tribe
      1. 1) Federally Recognized Tribe
      2. 2) State Recognized Tribe
    19. S. Life Estate
    20. T. Low-Income Family
    21. U. Median Income
    22. V. NAHASDA
    23. W. Non-Profit
    24. X. Persons with Disabilities
    25. Y. Secretary
    26. Z. State
    27. AA. Tribally Designated Housing Entity
      1. 1) Existing Indian Housing Authorities
      2. 2) Other Entities
      3. 3) Establishment

    Chapter 15. APPENDICES

  1. 1. LNHA POLICIES AND PROCEDURES – Appendix A
    1. A. Definition of Annual Income
      1. 1) Wage or Salary Income
      2. 2) Non-Farm Self-Employment Income
      3. 3) Farm Self-Employment Income
      4. 4) Interest, Dividends, or Net Rental Income
      5. 5) Social Security Income
      6. 6) Public Assistance Income
      7. 7) Retirement or Disability Income
      8. 8) All other Income
    2. B. Annual Income Shall Not Include
  2. 2. LNHA POLICIES AND PROCEDURES – Appendix B
    1. A. Purpose
    2. B. Scope
      1. 1) Who is Subject to Testing
      2. 2) Method of Testing
      3. 3) Substances Tested For
      4. 4) Confirmation Testing
      5. 0) Dilute Samples
    3. C. Testing Administration
      1. 1) Drug Officers
      2. 2) Employee Consent
      3. 3) Cost and Availability of Testing
    4. D. Testing Procedures
      1. 1) Applicant Testing
      2. 2) Random or Reasonable Cause Testing
      3. 3) Pre-Collection Interviews
      4. 4) Sample Collection
      5. 5) Confidentiality
      6. 6) Chain of Custody
      7. 7) Confirmation Testing
    5. E. Medical review Officer (MRO)
    6. F. Notification
    7. G. Confidentiality
    8. H. Education and Training
  3. 3. LNHA POLICIES AND PROCEDURES – Appendix C
    1. A. Definition of Over-Income
      1. 1) Over-Income Calculation